FacilitatorHQ

Run your practice with the same intention you bring to your ceremonies.

Designed specifically for facilitators, coaches, and ceremonial practitioners, our platform keeps your clients, bookings, payments, income, expenses, notes, and business all in one secure place—so you can spend less time managing logistics and more time doing the work you were called to do.

Get Started

14-day free trial · No setup fee · Cancel anytime

Facilitating transformational work is more than a profession—it's a calling.

But behind every ceremony, every integration session, and every client journey is a business that still needs attention.

Appointments need scheduling.
Clients need onboarding.
Payments need tracking.
Expenses need organizing.
Forms, waivers, notes, follow-ups—they all matter.

Most facilitators end up piecing together five or six different apps just to keep everything running.

We built this platform because we believed there had to be a better way.

One place for everything.

So you can spend less time behind a computer and more time doing what you're here to do: helping people heal and transform.

Manage Your Clients

One place for all your client relationships, histories, and notes.

Your CRM

Track leads, registrations, and participant journeys end to end.

Scheduling

Coordinate ceremonies, integration sessions, and appointments in one calendar.

Intake Forms & Waivers

Send, track, and collect signed forms without chasing clients.

Income & Expenses

Track payments, verify deposits, and monitor your business financials.

Ready to simplify your practice?

Get Started

Everything in One Place

A powerful dashboard built for facilitators — manage ceremonies, participants, payments, and finances with ease.

Live Walkthrough

See FacilitatorHQ in action — a real, end-to-end tour of running ceremonies, participants, and payments.

Product Demo

A guided walkthrough of the dashboard, ceremonies, financials, and settings that keep everything in one place.

Pricing

Simple, transparent pricing

Start with a 14-day free trial — no setup fee, cancel anytime. Choose the plan that fits your practice.

Standard

For solo facilitators getting started

$149/ month

14-day free trial · no setup fee

  • Single facilitator workspace
  • Up to 25 active participants
  • Ceremony & participant management
  • Manual payment tracking (Zelle, Venmo, ACH, Cash)
  • Financial integrity reporting
  • 1 location
  • Email support
Start 14-day free trial
Most popular

Pro

For growing practices that need the full toolkit

$249/ month

14-day free trial · no setup fee

  • Everything in Standard, plus:
  • Unlimited participants & ceremonies
  • Multi-day ceremony support
  • Contra-indication tracking
  • Form sending (Intake, Waiver, Agreement)
  • Integration session scheduling
  • Participant broadcasts (Email, SMS, WhatsApp)
  • Custom reminder templates
  • Team invitations & roles
  • Unlimited locations
  • Priority support
Start 14-day free trial

White-Glove Setup & Migration optional

Prefer to skip the setup work? Our team configures your account, imports your existing participants and ceremonies, and trains you and your team — done for you.

$499

one-time

Founding Member pricing for our first practices — ask us about a founding discount at signup.

Every plan starts with a 14-day free trial. No setup fee. Prices in USD. Cancel anytime.

Inquire more details

Tell us about your practice and we'll reach out to discuss licensing and onboarding.

You hold the space.
We'll help you hold the business.

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